Special Education Remote Learning Information/Contacts/Resources/Links

July 30, 2020

Coronavirus, Education

Coronavirus Information and Resources

The switch to remote education because of the coronavirus crisis has created many educational challenges for families. New York Lawyers for the Public Interest (NYLPI) offers the following information, arranged in alphabetical order, to students with disabilities, their caregivers, and other advocates. We will update the information as soon as we learn of changes and additions, particularly information related to COVID-19. Feel contact us if you seek advocacy assistance regarding the education of your child with a disability.

*IMPORTANT*

DOE Student Accounts

Back to School-Programming Models
https://cdn-blob-prd.azureedge.net/prd-pws/docs/default-source/default-document-library/school-buildings-reopening-principal-meeting-07072020-for-posting.pdf

  • Messages to Families from Chancellor Carranza- https://www.schools.nyc.gov/about-us/news/chancellor-s-message-for-families

Please Note that there are different types of Plans divided by:

Parents who want to continue remote learning only MUST submit their request by August 7th, 2020.

*** Students who did not submit a request by August 7 to continue remote learning only WILL be automatically enroll in blended learning.

Return To School Guidance Year 2020-2021-NYC
https://www.schools.nyc.gov/school-year-20-21/return-to-school-2020

NYCDOE is having Return to School Family and Student Information Sessions.

NYS Guidance to reopen schools
http://www.nysed.gov/news/2020/state-education-department-presents-framework-guidance-reopen-new-york-state-schools

WORKING PAPERS – EMPLOYMENT FOR MINORS FOR MINORS

ALTERNATIVE SCHOOLS & PROGRAMS (D79)

BEHAVIORAL HEALTH

EDUCATION COUNCILS

Education Councils are part of New York City’s school governance structure. There is a Community Education Council (CEC) for every community school district. There are also four Citywide Councils:

  • the Citywide Council on High Schools (CCHS)
  • the Citywide Council on Special Education (CCSE)
  • the Citywide Council on English Language Learners (CCELL), and
  • the Citywide Council for D75 (CCD75).
    To learn more about Citywide councils https://www.schools.nyc.gov/get-involved/families/education-councils

EARLY CHILDHOOD

ENROLLMENT

FALL

  • DOE is assessing blended learning for all schools (teaching inside and outside of the classroom).
  • DOE is working to get feedback regarding blended learning. A survey maybe coming out next week.

FREE MEALS

  • Over 400 school locations will be serving Grab and Go meals for ALL New Yorkers (no children required). For general info about meals, visit https://www.schools.nyc.gov/school-life/food/free-meals
  • Families may also text the word “Food” or “Comida” to 877-877 to find the closest meal hub.
  • No registration, ID, or documentation is required to pick up these meals.
  • Three meals a day will be available per person and may be picked up at the same time.
  • To find the closest location serving meals, visit https://www.opt-osfns.org/schoolfoodny/meals/default.aspx
    • People who can’t get to a meal hub or unable to collect food at a hub, may be eligible for food delivery services. Visit NYC Food Delivery Assistance to sign up/find out if you qualify. You may also call 311 and say “Get Food” for information.
    • Kosher and Halal meals are available.

HIGH SCHOOL ADMISSIONS

HOTLINES

    • INCLUDEnyc Help Line
      212-677-4660 (English)
      212-677-4668 (Español)
      Open Mon-Thurs, 9 AM – 4PM
      https://www.includenyc.org/resource-line/
    • Resources for advocacy:
      • Advocating for your child during remote learning
      • Managing a remote IEP meeting
      • Understanding the differences between the IEP and Remote Learning Plan
      • Questions to ask your child’s charter school
      • Keeping a communications log

HOMEWORK HELP

IEPs

INTERNET ACCESS

  • Families who have trouble connecting should reach out to their schools directly. Each school will be troubleshooting its own remote technology issues with support from the New York City Department of Education (DOE). DOE is working to create more supports for parents in this transition.
  • Charter Cable (and possibly other providers) will offer free Spectrum broadband and Wi-Fi access for 60 days to households with K-12 and/or college students who do not already have a subscription, and installation fees will be waived.  For more information, call 1-844-488-8395. 
  • AT&T is also offering 60 days of free public service. Other providers may also make internet services available for free. For more information, visit this guide on internet providers. Each loaned device will be WIFI-enabled.

IMMIGRANTS

IPADS

  • NYC orders 40,000 more iPads ahead of summer school-Ipads distribution https://www.schools.nyc.gov/learning/learn-at-home/ipad-distribution
  • Families with technological needs should contact the school principal or call 311 or fill out the survey: https://coronavirus.schools.nyc/RemoteLearningDevices
  • DOE assembled NYCares tech ambassadors’ team, who volunteer to call families and assist with technical issue with priority for families in temporary housing.
  • Families who have already requested their device should have gotten email and text with status of device, including the option to pick up device at a distribution center if necessary, but families would need to respond to the email to get that option.
  • To pick up devices in person, families MUST up an appointment and pickup time with the device distribution center as they cannot just show up due to social distancing rules.
  • Families can contact D’Vonte at DGraham22@schools.nyc.gov to trouble shoot any problems.
  • Students in charter and attending non-public schools (NPS) will receive free devices. They will be delivered after priority populations. There are private grants available for those students in charter schools. For more information, visit the New York City Charter Schools Center’s website.  Also: https://includenyc.org/resources/tip-sheet/questions-to-ask-your-childs-nyc-charter-school-about-remote-learning
  • Each school-aged child should receive their own If your school has only provided one device for multiple children, you should fill out the DOE survey for each student that includes “OSIS number”-a nine-digit number issued to all students who attend a New York City public school.
  • Families will be able to fill out the application with student’s date of birth if they can’t find the student’s OSIS number at https://coronavirus.schools.nyc/RemoteLearningDevices to request additional devices.
  • If families want to check when their devices will be delivered, they can email schooldevices@schools.nyc.gov.
  • If the student has not yet filled out the survey or received timely notifications, they can contact Erin Lester at elester3@schools.nyc.gov

LEARNING PLATFORMS

MISCELLANEOUS  

  • Social Security Services during COVID19
  • New York State Emergency Rental Assistance
    • The New York State Homes and Community Renewal (HCR) agency has made funds available to provide rental assistance to individuals and families impacted by the COVID-19 pandemic. This State program will provide direct aid for tenants who lost income due to the pandemic. For more information please check: https://hcr.ny.gov/RRP
  • Home Energy Assistance Program (HEAP)
  • Medicaid
    • In New York City Medicaid cases due to renew in March, April, May, June, July, August, and September will be extended for 12 months. No Medicaid case will be closed for failure to renew or failure to provide documentation
  • Empire Justice Center is assisting families with issues with unemployment and PAID leave-800-724-0490 x 5827.

MISCELLANEOUS RESOURCES

  • DOE has posted instructional resources in English for students in grades Pre-K through twelve online at https://www.schools.nyc.gov/learn-at-home. Some translations in at least the nine covered languages have been developed, and more are in the works, including webinars for teachers, parents, and caregivers.
  • For specific questions, you can contact the following DOE representatives:

MULTILINGUAL LEARNERS

  • The Division of Multilingual Learners is developing guidance to support Multilingual Learners in any language, to maintain continuity of learning, including how co-teaching can work remotely.
  • For information, visit https://www.schools.nyc.gov/learning/multilingual-learners.
  • Parents can request assistance to fill out the survey by calling 718-935-5100, Option 5.
  • Doe is also looking into accommodating “low incident languages.” Families in need of translation services should reach out to DOE.

NYSED

NON-CUSTODIAL PARENTS

NURSING SERVICES

  • DOE will be providing 1:1 nursing service in the home for students who have a 1:1 nurse during the school day and who wish to have such a nurse in the home.

PARENT TEACHER CONFERENCES

PROMOTION

  • In January to early February, schools identify students who are not on track and send letters informing the families about the student’s promotion in doubt by mail.
  • From May to June schools do promotion portfolios for students who may not be ready for the next grade level, based on report card grades, student writing samples, projects, assessments, assignments, and other work chosen by the school.
  • Final decisions on promotion are made by principals.
  • In June, letters will be sent to families to inform families that their student is mandated or recommended to go to summer school.
  • Students who were promoted, may also request to go to summer school for additional support. At the end of summer school, principals make final promotion decisions based on their portfolios and summer schoolwork. Families will get notified about promotion. Families may appeal promotion decisions, by giving a written appeal to their child’s principal.
  • See Advocates for children (AFC)Promotion Policy in New York City Public Schools https://www.advocatesforchildren.org/sites/default/files/library/promotion_policy_info_sheet.pdf?pt=1

STUDENT CONTACT INFORMATION

SNAP

  • Benefit cards for each eligible child to families in this cohort. Benefits are expected to be distributed by the State in July and August 2020.
  • There is no application process for receipt of these funds. Information for distribution of funds will be provided to State OTDA by local school districts (for NYC, the NYC Department of Education).
  • OTDA will be using the March 2020 school enrollment data to determine eligibility by age and enrollment status.
    **** NOTE: This will be eligible regardless of immigration status and will not affect the public charge rule.
    Families may receive up to $420 of P-EBT food benefits that one child could receive for the entire March through June period. Please check https://otda.ny.gov/SNAP-COVID-19/Frequently-Asked-Questions-Pandemic-EBT.asp for more information.

SPECIAL EDUCATION

RESOURCES SUPPORTING STUDENTS WITH DISABILITIES AT HOME & RELATED SERVICES

STUDENT CONTACT INFORMATION

SUMMER SCHOOL

SUMMER PROGRAMS

OPWDD

PARENT COORDINATORS

  • Parent Coordinators will still be supporting families, principals will still be supervising the parent coordinators, but all will be shifting to remote-only work.
  • The DOE has set up a Parent Empowerment Hub for Parent Coordinators: https://parentcoordinatornyc.connectwithkids.com. Here school Parent Coordinators will find information and guidance to help them support families.

PRESCHOOL SPECIAL EDUCATION

REGIONAL ENRICHMENT CENTERS

RELATED SERVICES

RETURN TO SCHOOL

SUMMER SCHOOL

SUMMER YOUTH PROGRAMS

SUPPORT FOR IMMIGRANT FAMILIES

  • DOE’s School Response Clinicians (SRCs) underwent trainings at the beginning of the year on a wide range of issues, including how to deal with high level of suicide ideation, “immigrant community.”
  • SRCs have also worked with immigrant serving organizations to do immigration and post-secondary supports including DACA/citizenship applications, helped with undocumented scholarships, etc

STUDENT ATTENDANCE

  • Attendance will be required for all students. DOE is working on a consistent policy for attendance and grading.
  • For students attending District 75 (D75)-Packets with materials are been sent home.

STUDENT GRADING

GRADE(S)GRADING POLICY SUMMARY
3K & Pre-KNo change – students in 3K and Pre-K do not receive report cards or grades.
K – 5thStudents receive final grades of either “Meets Standards” (MT) or “Needs Improvement” (N).
6th – 8thStudents receive final grades of “Meets Standards” (MT), “Needs Improvement” (N), or “Course in Progress” (NX), if additional time is needed to complete the course.
9th – 12thYour school’s existing grading scale applies, but no failing grades will be issued. A “Course in Progress” (NX) will be issued instead, providing students with additional time to complete the requirements for the course. After final grades have been issued, students and families have the option to convert any or all passing Spring Semester 2020 final grades to ‘CR’ which indicates the course was passed and credit was earned but does not have a value in the student’s GPA.

SOCIAL WORKERS

  • Social workers will be providing supports online. Students who are receiving mental health services at school will continue to receive the service remotely.

STATE ASSESSMENTS

  • For details about state assessments, see this update from the New York State Education Department.
  • NYSDOE has applied for federal waivers for testing, accountability, and reporting requirements. Students who passed the Regent’s course, will be granted credit. For more information, see this Fact Sheet on the impact of COVID-19 on assessments.

STUDENT RECORDS

  • To access or update your child’s school records, sign up for a New York City Schools Account (NYCSA) at https://www.schools.nyc.gov/learning/in-our-classrooms/nyc-schools-account or email specialeducation@schools.nyc.gov.
  • DOE is working on a mechanism by which parents can obtain their children’s records without an “OSIS number” — a nine-digit number issued to all students who attend a New York City public school. In the meantime, parents should contact their school’s principal.
  • Families may also contact the Committee on Special Education.

SUSPENSIONS AND PROMOTION IN DOUBT

  • DOE decided to take a restorative practice approach and not a punitive one. DOE is working on specific guidance regarding promotion, grading, and attendance.

TRANSITION

LAST UPDATED:  July 30, 2020

 

 

 

 

 

 

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